- Program Administration.
- Office management.
- Coordinating meetings.
- Completing and submitting reports.
- Maintaining documents and files.
Responsibilities and Impact
- To assist the Program Director with daily administrative operations; preparing reports, meeting preparations, and scheduling appointments
- Assist Program Director with travel arrangements, complete travel advance requests, process invoices, scheduling business meetings, etc.
- Create regular reports as required or requested by the Program Director
- Develop and oversee procedures for mail distribution, program files, etc.
- Supports Program Director in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports, and other information
- Assists in the compilation of data as needed for submitting the Program Information Report [PIR] annually by the federal government’s deadline.
- Receives information and prepares monthly program newsletter.
- Attends meetings/trainings as needed or directed by the Program Director.
- Oversees the development and creation of reports for Policy Council Board, community and Management on behalf of the Program Director.
- Maintain strict confidentiality, etc.
Required Background and Experience, Skills and Behaviors
- At a minimum a high school diploma or GED. Associate’s degree in business administration or related degree preferred.
- Minimum of one (1) year administrative assistance experience.
- Strong interpersonal, communication, and organizational skills.
- Ability to work collaboratively with other staff and community partners in the provision of high quality services and resources to families.
- Proficiency Microsoft Office including Word, Excel, PowerPoint, and Outlook.
- Must possess the ability to multitask, communicate effectively, good organizational skills, work independently as well as a team member.
- Ability to exercise professional evaluative measures and judgment.
- Ability to lift up to 20 pounds.
- Ability to clear criminal records check (including child abuse registry check if required by state regulations) and pass all state and local health requirements required post job offer and prior to employment. To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the Save the Children Head Start insurance carrier and have a Motor Vehicle Record acceptable to Save the Children Head Start. Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified.
Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we are dedicated to ensuring every child has the best chance for success. Our pioneering programs give children a healthy start, the opportunity to learn and protection from harm. Our advocacy efforts provide a voice for children who cannot speak for themselves. As the leading expert on children, we inspire and achieve lasting impact for millions of the world’s most vulnerable girls and boys. By transforming children’s lives now, we change the course of their future and ours.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children Representatives are explicitly prohibited from engaging in any activity that may result in any kind of Child Abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of Child Abuse. All Save the Children Representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
Save the Children provides an attractive benefits package including competitive salaries, a matching retirement plan, health and welfare benefits, life insurance, an employee assistance program, generous time off and much more. We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.