Coordinator, Accounts Payable

Lexington, KY, USA
negotiable Expires in 18 hours

JOB DETAIL

Summary

The Coordinator, Accounts Payable will perform the review and processing of accounts payable transactions in adherence to Save the Children US (SCUS) policies, procedures and Generally Accepted Accounting Principles (GAAP).  As such, the position will provide an important control over the payment process and will ensure the accuracy and timeliness in all assigned duties.  The Coordinator will provide prompt and clear customer service to internal staff and external vendor payment requestors. Finally, the position will effectively communicate progress updates and items needing additional assistance or escalation to supervisor in a timely manner to ensure continuity of accounts payable process.

 

What You’ll Be Doing (Essential Duties)

 

Review and Process Payment Requests (70%)

  • Executes assigned payment request tasks (vendor invoices, sub-award payments, consultant invoices, etc.) and reviews to ensure policies are upheld, proper documentation is received to substantiate the payment, and coding is present in order to record the payable request in the Agresso financial system
  • Performs accounting entries to record invoice accruals or those on autopay
  • Ensures payment requests are addressed in a comprehensive, timely and accurate manner via Service Now Help desk.
  • Performs review and approval for wire payment transactions to foreign entities or payments in excess of $1M
  • Performs accounts payable duties in other pilot systems as assigned/required to ensure accurate and complete payment processing (ex. procurement system Spendbridge)
  • Reviews payment requests to ensure appropriate sales and use tax requirements are upheld on assigned payment requests
  • Ensures that payment requests are coded appropriately to expense or balance sheet and segregation of financial activity between the three entities (parent 501c3, 501c3 subsidiary and 501c4) and seeks guidance as needed
  • Provide clear guidance and status updates to internal customers on status of payment requests

 

Vendor Records/Business Expenses Reimbursements (25%)

  • Performs assigned vendor record tasks for the creation and updating of vendor records in financial system Agresso
  • Reviews new and updated vendor paperwork received by internal staff and vendors to ensure compliance with organization policies and procedures and to ensure all required components are present
  • Performs required compliance checks and taxpayer identification number validations in applicable software to ensure eligibility to receive payment and if not, escalate per established policies and procedures
  • Creates or updates vendors in the Agresso financial system ensuring accuracy and completeness in accordance with established procedures
  • Provides clear guidance and status updates to internal customers on status of vendor record updates and required documentation for processing
  • Performs assigned payment requests to staff and other individuals and reviews to ensure policies are upheld and proper documentation is received to substantiate the payment in order to approve the payment request in the Agresso financial system
  • Ensures any policy exception approvals are obtained
  • Ensures payment requests are addressed in a comprehensive, timely and accurate manner
  • Provides clear guidance to internal customers on status of payment requests and reimbursement policies and processes in general

 

Other Duties/Special Projects (5%)

  • Performs account reconciliations; contributes to policy, procedures and system improvements for the function; provides training to accounts payable staff, temporaries and other internal staff; performs other duties as may be assigned

 

Required Qualifications

  • Minimum 2-3 years’ experience in accounting
  • High School or Technical/Vocational Degree
  • Basic understanding of accounts payable
  • Strong ability to prioritize, be proactive and achieve results in a complex, fast-paced environment
  • Computer fluency: Microsoft Excel, Word, PowerPoint (data entry)
  • Ability to communicate clearly and effectively both verbally and in writing; strong interpersonal skills
  • Accurate, detail oriented, organized and thorough
  • Adaptable and flexible to change
  • Ability to maintain strict confidentiality and the utmost of integrity

 

Preferred Qualifications

  • Previous experience utilizing financial software to process accounts payable (Agresso)
  • Strong accounting/finance skills
  • Previous non-profit/fund accounting/finance experience

 

 

 

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

 

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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