Coordinator, Humanitarian Response

Washington, DC, USA
negotiable Expires in 4 days

JOB DETAIL

Summary

The Department of Humanitarian Response (DHR) Program Coordinator supports the daily operational requirements of DHR. This position provides primary administrative support to the DHR Vice President (VP) and plays an important role supporting the whole DHR team. The DHR Coordinator is responsible for the daily activities associated with the department’s administration, operational support, facilities, asset inventory, and support for international emergencies.

 

What You’ll Be Doing (Essential Duties)

Administration and Operational Support (60%):

  • Provide executive support to the VP including meeting and scheduling support, arranging domestic and international travel, submitting expense reports, and preparing pre-departure briefing materials.
  • Provide administrative and logistical support to DHR Team, including meeting support, preparation of materials, presentations and other activities as needed. Organize meetings, workshops, and presentations.
  • Draft and write internal communications and external correspondence as requested.
  • Oversee procurement and set-up of any needed office supplies and equipment.
  • Execute consultancy agreements for DHR team (non-Humanitarian Surge Team (HST)).
  • Facilitate communication and information sharing between DHR, and other departments, Save the Children International (SCI), Save the Children Members, and Country Offices in support of planning and emergency response processes.
  • Provide general administrative support for staff. Process internal paperwork with Human Resources (HR).Coordinate with hiring managers on new staff/interns to ensure all pre-arrival arrangements are completed, including office space, equipment etc. and assist in development and preparation of onboarding materials and plans

 

Information Management (20%):

  • Coordinate data collection for the monthly Humanitarian Dashboard and support internal dissemination.
  • Support on DHR information management, ensuring that the DHR shared library and shared files are maintained and up to date, and are being utilized effectively.
  • Support current efforts to standardize DHR shared files naming conventions

Financial Support and Reporting (10%):

  • Support with vendor payments for DHR as requested, research discrepancies, and work with vendors, in accordance with the Director of PHR Finance and Budget, and the finance department in Fairfield, CT. Serve as departmental Timesheet Coordinator: send timesheet reminders, work with staff to submit adjusted timesheets as needed, and coordinate the processing of timesheet adjustments with Payroll as needed.
  • Create trackers and maintain records of all outgoing and incoming invoices/payments for DHR.

Emergency Response and Other (10%):

  • Provide support as requested during rapid onset emergency responses.
  • As time permits take on special projects and ad hoc requests from DHR colleagues to support the efficient functioning of the team

 

Required Qualifications

  • Minimum 2-3 years’ experience, to include experience providing administration support for a team and/or executive
  • Excellent computer skills (Word, Excel, PowerPoint, databases)
  • Ability to handle multiple tasks and ensure timely completion of short and long term projects
  • Ability to adapt to changing environment and workload
  • Ability to work under pressure and prioritize accordingly
  • High School diploma or Technical/vocational Degree

 

Preferred Qualifications

  • Experience in writing and disseminating department wide notifications
  • Ability and experience tracking budgets and using financial systems
  • Demonstrated experience organizing and coordinating logistics for workshops and events (venue selection, catering, transportation, accommodations…)
  • Experience tracking and managing office supplies and team materials (inventory, procurement…)
  • Experience with data management and visualization for infographics and dashboard manipulations
  • Demonstrated organizational skills and attention to detail

 

Why you should join the Save the Children Team…

 

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more. 

 

Click here to learn more about how Save the Children US will invest in YOU!

 

About Save the Children

 

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

 

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

 

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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