The Individual Philanthropy Group focuses on developing relationships with major donors and prospects contributing gifts of $10,000 and above. The Coordinator, Individual Philanthropy, plays a critical role in ensuring excellence in our support and cultivation of top donors and in the smooth running of our fast-paced team. The individual will provide all necessary administrative support to the Senior Director, Individual Philanthropy and our sub-team of three other fundraisers who support primarily East Coast donors. The Coordinator will have a variety of responsibilities and support different projects with great opportunities to learn about and contribute to the work of Save the Children.
Provide donor support and administrative assistance to the Individual Philanthropy sub-team and Senior Director (80%):
• Cultivation and Stewardship: Under the direction of the Senior Director, Individual Philanthropy, support the fundraising team’s cultivation activities and relationship development with major donors and prospects.
• Participate in the creation of donor outreach strategies and monitoring of prospect contacts; help maintain the donor database, and serve as the main point of contact for award management, among other duties.
• Prepare donor materials, including but not limited to: mail merges, printing and binding donor materials, hand-addressing and handwriting custom mailings and notes; creating field visit photo books, submitting tracker requests, calendars, and other related duties.
• Assist with the development of materials for senior management meetings, donor meetings and additional high value meetings as needed; draft presentations as required.
• Establish strong internal working relationships and coordinate with internal and external stakeholders to execute projects and obtain support across departments.
• Coordinate calendar of the Senior Director in a dynamic and ever-changing environment, ensuring accuracy, timeliness and clear communication.
• Obtain budget codes, process gifts and be the point person for Gift Processing in Finance.
• Manage travel and conference arrangements.
• Support the fundraising team’s event planning efforts.
• Update and maintain external and internal website landing pages as needed.
• Support ad hoc requests and support other projects as requested.
Assist with special projects as requested by the Senior Director and members of the team (15%):
• Lead the administrative stewardship and recognition events.
• Compile monthly professional development emails to keep the team apprised of relevant seminars, webinars, trainings etc. to encourage ongoing learning and exposure to the latest trends and practices in the field.
• Coordinate year-end thank-you campaign for high value donors; working cross-departmentally within the agency.
• Support leadership councils and donor groups as needed.
• Assist with salons, galas, private parties, and other events as needed.
• Coordinate email campaigns using online marketing platform and update donor records accordingly.
• Perform other duties as may be required.
Growth and professional development opportunities (5%):
• Support colleagues within the department and the agency on various continuous improvement and innovation projects, including participation in agency trainings.
• Minimum 2-3 years’ of administration experience in a fundraising or related environment
• High School or Technical/Vocational Degree
• Strong customer service orientation for internal and external constituents with the ability to make people feel welcome and appreciated.
• Highly-efficient administrator with strong time management skills.
• Ability to self-organize, set priorities, handle multiple tasks simultaneously and flexibility to shift priorities as needed.
• High level of organization, accuracy, attention to detail and follow-through skills.
• Highly adaptable and flexible; willing to experience a wide variety of people, departments and processes.
• High level of personal confidence and comfortable working independently.
• Excellent written and verbal/communication skills.
• Ability to maintain confidentiality at all times.
• Creative problem solver.
• Excellent interpersonal skills with ability to operate in small remote team setting.
• Positive, upbeat personality and calm under pressure.
• Solid skills in Microsoft Office and Office 365 products; ability to learn systems quickly and use technology to streamline tasks.
• Associate or Bachelor’s Degree strongly preferred
• 3+ years’ of administration experience in a fundraising or related environment
• Experience with donor databases, especially Blackbaud
• Aetna Medical and Dental insurance with a concierge service
• Health Care and Dependent Care Flexible Spending Account
• Vision Insurance
• Life insurance
• Employee Assistance Program
• Commuter Benefit Program
• Vacation and Sick leave
• Paid holidays
• Generous Retirement Savings with matching company contributions of up to 8%
• Family Leave – 10 additional days of paid time off for you to use to care for your family members
• Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
• Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
• Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
• Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
• Volunteer Day – One paid day a year to support the causes that matter to you!
• Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
• Leadership and Employee Development Training, including:
• Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
• Language learning opportunities
• Continuous Improvement skill development programs
• Brown Bag information sharing sessions
• Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.