Coordinator, Planned Giving and Trustee Relations

Fairfield, CT, USA
negotiable Expires in 2 weeks



The Coordinator, Planned Giving and Trusee Relations will provide all necessary administrative support to the Planned Giving team and the Senior Director, Board Relations. The individual will have a variety of responsibilities and support different projects with great opportunities to learn about and contribute to the work of Save the Children.


Essential Duties, Responsibilities and Impact

Provide administrative assistance and support to the Senior Director, Trustee Relations (50%)
o Maintain Board contact list and annual schedule of Board and committee meetings.
o Handle travel arrangements for Senior Director and expense reimbursements.
o Assist with the schedule of meetings with Trustees.
o Collaborate with the Office of the President on Board communication and activity.
o Help Senior Director, Trustee Relations prepare for Board meetings.
o Assist with briefs for meetings/calls with Board members.
o Handle details for domestic and international field visit trips, including tracking reservations, obtaining visas, working with country officers regarding itineraries, preparing briefing books and pre-trip safely guideline and pre-departure information for travelers.
o Assist with Board mailings and help streamline the Board nomination process.
o Assist in management and distribution of information to the Board of Trustees.
o Assist with salons, galas and other events, when the Board is involved.
o Oversee the acknowledgement and receipting process for all Trustee gifts.
o Update donor records in donor database for all members of the Board of Trustees, and related documentation for all of these parties, including updating address and contact information.
o Carefully review and track contributions provided by Board members.
o Establish system to ensure that all Board requests receive prompt follow up.
o Perform other job duties as required.

Provide administrative assistance to the Planned Giving team (50%):
o Manage Planned Giving mailings to the prospect pool, planned gift donors and friends which includes regular updates, holiday cards mailings, newsletters, and special appeals.
o Assist with development of materials for senior management meetings, donor meetings and additional high value meetings as needed.
o Help draft presentations as needed.
o Coordinate marketing outreach while working cross-departmentally within Resource Development.
o Compile, initiate, and logically format statistical data and reports of planned gifts.
o Develop a strong knowledge of and serve as the team point-person for the Resource Development CRM.
o Book travel reservations/accommodations, meetings and conference room arrangements as requested.
o Handle expense reimbursements.
o Assist with salons, galas and other events as needed.
o Perform other job duties as required.


Required Qualifications

• 2 to 3 years of experience
• High School or Technical/Vocational Degree
• Highly-efficient administrator with strong time management skills
• Ability to self-organize, set priorities, handle multiple tasks simultaneously and flexibility to shift priorities as needed
• High degree of accuracy and attention to detail
• Highly adaptable and flexible; willing to experience a wide variety of people, departments and processes
• High level of personal confidence and comfortable working independently
• Strong attention to detail including written and visual
• Experience with Microsoft Excel and comfortable with updating spreadsheets
• Able to handle and retain large amounts of information
• Ability to maintain confidentiality at all times
• Creative problem solver
• Excellent interpersonal skills
• Positive, upbeat personality and calm under pressure


Preferred Qualifications

• Bachelor’s Degree


What’s In It for You

• Aetna Medical and Dental insurance with a concierge service
• Health Care and Dependent Care Flexible Spending Account
• Vision Insurance
• Life insurance
• Employee Assistance Program
• Commuter Benefit Program
• Vacation and Sick leave
• Paid holidays

What makes us special!

• Generous Retirement Savings with matching company contributions of up to 8%
• Family Leave – 10 additional days of paid time off for you to use to care for your family members
• Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
• Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
• Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
• Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
• Volunteer Day – One paid day a year to support the causes that matter to you!
• Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
• Leadership and Employee Development Training, including:
• Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
• Language learning opportunities
• Continuous Improvement skill development programs
• Brown Bag information sharing sessions
• Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.