Senior Coordinator, Small Grants–IDEAL Program

Washington D.C., DC, USA
negotiable Expires in 3 weeks

JOB DETAIL

Summary

The Implementer-Led Design, Evidence, Analysis and Learning (IDEAL) activity aims to enhance the food and nutrition security of vulnerable populations through improving the design, implementation, and overall effectiveness of development and emergency food security activities funded by USAID’s Office of Food for Peace (FFP). A key component of the IDEAL activity is the Small Grants Program, which supports opportunities for FFP implementing partners and other organizations working in food security to conduct activity-based operations research, fill gaps in tools for capacity building and learning, conduct desk reviews, and other activities to support more effective and sustainable approaches to food security programming.

Working in close collaboration with the Small Grants Manager, and under the leadership of the Deputy Director, the Small Grants Senior Coordinator supports the effective flow of documents and communication along all small grant program processes, from reviewing of grant applications through activity implementation and close-out. This person provides grant administration support for a small caseload of awardees (Sub-recipients), including monitoring and supporting financial and administrative compliance and timely flow of funds to Sub-recipients. This individual also plays a role in continuous quality improvement, supporting the identification and dissemination of effective practices across the Small Grants Program and helping to ensure that program deliverables are met.

 

What You’ll Be Doing (Essential Duties)

Small Grants Portfolio Support (60%)

Serves as a point of contact for the Small Grants Program and provide program support for a portfolio of IDEAL small grants. Assists the Small Grants Manager in monitoring and managing an overall award portfolio based upon designated tasks and responsibilities.

Award vetting and selection

  • Coordinate with the Small Grants Manager, Technical Advisory Panel Members and Applicants to receive applications and ensure the application moves quickly through the grant vetting process
  • Support the development of award packages for selected applications and help facilitate approval by USAID, Save the Children and Sub-recipient.

Project start-up

  • Support completion of pre-award assessments of potential small grantees to ensure they meet IDEAL activity eligibility and selection criteria.
  • Support the planning and facilitation of startup calls/meetings with Implementing Partners including the review of project timeline, deliverables and donor requirements in detail.
  • Assist with orienting Sub-recipients to Save the Children’s requirements, and USAID regulations as needed.

Ongoing project support and monitoring

  • Provide Implementing Partner staff with timely reminders of submission requirements and templates, and coordinate review timelines with HQ staff. Provide initial review of all documents, and copy-editing support as needed.
  • Coordinate with technical leads on small grants’ implementation timelines and, deadlines; support review of deliverables as needed.
  • Support management of sub-award agreements to SC Member countries or partners as needed, including wire transfers, ad hoc support and closeout.
    • Escalate issues or risks as appropriate.

Award Workflows

  • Complete all data entry and follow all processes to ensure funds can be tracked on SCUS and SCI systems, including ensuring that project information contained in internal systems remains current and accurate.
  • Review draft agreement documents, and support the processing of amendments as needed.

 

Project Close-out

  • Support project close-out and ensure that awards in SC systems are closed/deactivated in accordance with approved timelines and in compliance with regulatory requirements.

Communication, Knowledge Management and Programmatic Support (20%)

  • Work with the IDEAL Communications Senior Specialist and Knowledge Management Senior Specialist to draft information sheets, reports, info graphics, and presentations to document and promote the work of the IDEAL Small Grants Program.
  • Support the logistical organization of webinars, conference sessions, or recorded videos to highlight tools, activities, or findings/results funded by the Small Grants Program.
  • Participate in developing best practices, sharing resources, and ongoing trainings.

 

Small Grants Program Administrative (20%)

  • Organize and maintain program files with the IDEAL team filing system, in Outlook, SaveNet and in hard copy.
  • Maintain and distribute tools and forms for small grant applications, agreements, and budgets; pre-award assessment; selection and review process; reporting; amendments; and close out formats.
  • Assist management of Small Grant Program mailboxes in Outlook on a daily basis.
  • Perform other administrative duties for the Small Grants Program or for the broader IDEAL activity as needed.

Required Qualifications

  • A minimum 3 years’ experience, to include international development related experience
  • Experience providing team/office support (e.g., tracking data, providing logistical support, drafting general office communication, etc)
  • High School or Technical/Vocational Degree
  • Proactive approach to work and ability to identify and implement effective processes for achieving outcomes
  • Excellent organizational skills – ability to juggle large amounts of details while still maintaining big picture
  • Strong written and verbal communication skills
  • Excellent MS Excel, PowerPoint and Word skills
  • Ability to follow through on tasks to completion
  • A high degree of flexibility and adaptability in order to respond to changing needs; comfort dealing with ambiguity
  • Committed team player with strong interpersonal skills
  • Commitment to goals and values of Save the Children
  • Willingness and ability to travel internationally up to 15-20% of the time.

 

Preferred Qualifications

Proficiency in a foreign language (French preferred)

Why you should join the Save the Children Team…

 

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

 

Click here to learn more about how Save the Children US will invest in YOU!

 

 

About Save the Children

 

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

 

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

 

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

 


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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