The Senior Specialist, Humanitarian Finance and Compliance will serve as the primary focal point for the Response Teams and will provide leadership and active engagement on awards. This role will manage the life cycle of awards, overseeing the financial management of the Department of Humanitarian Responses’ (DHR) key institutional donors in coordination with the humanitarian program unit. This role will report into the Associate Director, Humanitarian Finance and Compliance and will be responsible for award compliance with Save the Children’s accounting policies and donor requirements. This role will ensure accurate, complete and reliable financial information is maintained in both award and financial systems.
What You’ll Be Doing (Essential Duties)
Financial Leadership for Prioritized Responses and Key Institutional Account (50%)
- Lead on review of monthly budget versus actuals and life of award reports. Monitor burn rates and determine any risk management actions needed. Coordinate with program team as needed.
- Manage financial resource through planning and guidance in accordance with Save the Children donor rules and regulations.
- Serve as humanitarian finance point person for Cost Allocation Methodology. Grow capacity by maintaining and sharing standardized guidelines with humanitarian teams.
- Oversee partner financial reports to ensure donor compliance.
- Oversee the review of budget forecasting by Save the Children International and re-forecasting efforts circulated bi-annually.
- Produce monthly level of effort report and facilitate spending follow up. Monitor cost center spending.
- Award close out responsibilities include: closing out any sub awards issued by DHR including financial reconciliation; monitor Award Management System (AMS) close-out status and on-time close out key performance indicators. Determine shifts in strategy as needed to award close out metrics.
- Review proposed financial coding structures for award budget set up. Engage in start-up and closing of projects by providing financial information, guidance and assistance as needed.
- Collaborate across department and with technical staff in International Programs Division to ensure that awards budgeted Level of Effort (LOE) are appropriately utilized on a timely basis for technical support.
- Play a key role in continuous improvement efforts including Response Award Management project solutions, taking the lead on specific improvements.
- Serve as the financial focal point person for one or more of DHR’s key institutional donors; responsibilities as the focal point include:
- Develop tools and systems for training Country Offices on institutional donor financial compliance;
- Lead on quarterly reviews for the assigned institutional donor;
- Identify trends, best practices and challenges of financial compliances with this donor;
- Propose solutions and ways forward to advance engagement with this donor on financial compliances.
- Represent the Save the Children US response team in country or portfolio calls and meeting to understand financial issues from programs and provide recommendations and assistance on project financial management as needed.
- Oversee and actively contribute to the development of cost proposals, including: sharing and conducting necessary trainings on cost proposal templates; ensuring SCUS costs are appropriately budgeted into the projects; conducting thorough review of proposal budgets in collaboration with country office and HQ colleagues; ensuring proposal budget documents are ready for donor submission.
Management of Financial Compliance (30%)
- Identify compliance risks and issues through award lifecycle. Determine mitigation plans to program focal points and other staff as relevant. Escalate issues to Associate Director, Finance and Compliance on high-risk issues exposing Save the Children compliance risks.
- Oversee issues as needed and as appropriate to financial compliance including collaborating with humanitarian management team, legal team, or grants and contracts support.
- Oversee effective compliance with systems and procedures for sub-grant financial management and financial reporting.
- Serve as point person for invoices and humanitarian financial reporting. Monitor financial reporting key performance indicators. Oversee accuracy and compliance with donor requirements and internal organization policy. Maintain knowledge management of donor rules and regulations including attending needed trainings in order to accurately monitor and review compliance. Support department to maintain knowledge management systems around financial compliance.
Systems and Capacity Building (20%)
- Develop and implement training for first time sub-recipients in order to ensure accurate reporting, fund requests, and sub-sub recipients monitoring.
- Maintain deep expertise of Save the Children policies, donor rules and regulations and procedures.
- Support alignment of award management and financial systems (AMS and Agresso, respectively).
- Oversee roll-out of High Performing Organization initiatives within DHR and support roll-out in country offices.
- Develop and maintain the appropriate capacity building tools to make knowledge available to program staff, including at minimum an up-to-date soft and hard library, briefing notes on each grant and memos on key/recurrent compliance issues.
- Engages with the program unit to develop improved LOE budgeting guidelines and propose/roll out improved processes for inter-departmental collaboration and information sharing around award budget utilization and compliance issues
- Travel to Save the Children country offices to conduct award reviews, provide financial management support and build CO capacity on donor requirements.
- Minimum 5-7 years’ professional experience that includes work related to financial and project management
- Bachelor degree or equivalent relevant experience required
- Demonstrated experience working across the full cycle of donor-funded grant/award management from proposal and budget development through to reporting and close-out
- Excellent customer service skill
- Ability to work with non-financial stakeholders and communicate effectively and help them understand financial processes and procedures
- Ability to multi-task and work well under pressure, many times with competing priorities and deadlines
- Ability to think and act strategically including the ability to communicate effectively verbally and in writing
- Ability to manage by influence internally and to work in a federated structure.
- Demonstrated ability to effectively collaborate across teams to deliver results
- Excellent analytical, organization, communication and management skills. Must have attention to detail, ability to multi-task and able to make independent decisions
- Ability and experience leading portfolio financial review and analysis processes to ensure oversight and management of risk for awards in portfolio
- Must be willing and able to travel up to 20% of time, as required to support high priority humanitarian responses, strategic initiatives and project implementation
- Experience working with general ledger and financial systems
- Experience providing training to both finance and non-finance staff
- Experience in humanitarian settings in the field
- Experience collaborating and supporting international field-based team members
- Professional level of technical or managerial knowledge, skills, and experience to manage the operational activities of a unit or team, or provide the technical and management support related to various size programs, grants or projects.
Why you should join the Save the Children Team
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.