The Specialist, Procurement supports US Programs and Advocacy (USPA) by supporting an effective procurement strategy that includes effective vendor management, procedures, policies, systems, customer service and training which will empower staff to purchase quality goods and services efficiently.
This position will work with the Associate Director, Vendor Management and Training and is responsible for supporting vendor management; contract negotiations; review of contracts, including Letters of Intent (LOI), Memoranda of Understanding (MOU), Requests for Proposals (RFP), Requests for Quotations (RFQ), bid matrices, Procure-to-Pay system processes and purchasing strategy. It is critical for this position to understand the procurement process from sourcing to payment and to provide excellent service to all stakeholders.
Essential Duties Responsibilities and Impact
Procurement & Vendor Support (40%)
- Create Contracts, LOI’s, RFQ’s, RFP’s and bid matrices in alignment with SCUS procurement policy to support the procurement process
- Conduct vendor negotiations for new contracts and renewals of existing contracts
- Conduct supplier analysis to inform a procurement strategy for negotiating price reductions and identifying new suppliers.
- Provide training and guidance on SCUS procurement policy and procurement process
- Provide training and guidance on the new Procure-to-Pay system
- Liaise with SCUS Accounts Payable staff regarding efficiency of invoice and vendor processes to ensure timely and accurate payment.
Save the Children Procure-to- Pay System Maintenance (35%)
- Serve on the Procure-to-Pay System committee, participate in testing, monitoring, onboarding vendors and support trainings
- Monitor punch out vendors’ catalogs ensuring that all items are captured at discounted rates
- Maintain hosted vendors’ catalogs ensuring that all items are uploaded in the Procure-to-Pay System.
- Monitor status of off catalog requests and goods receipt
- Support purchasers with procurement and system issues
Contract Repository (15%)
- Input consultant agreements, National contracts, MOU’s, leases, and Master Service Agreements (MSA) into contract repository system on ServiceNow
- Maintain contract repository by updating out of date or non-complete information
- Report out on contracts that are ending and require renewal
Special Projects (10%)
- Minimum 3-5 years’ experience in procurement, contracts, or related field
- High School or Technical/Vocational Degree
- Professional level of specialized knowledge to manage complex tasks, programs or projects.
- Bachelor’s Degree
- Experience with e-procurement systems and/or financial systems
What’s In It for You
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – Early release at 1:30 pm on selected Fridays during the summer months.
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Lunch and Learn information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.